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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Important information for grad students and postdocs

As the university moves forward in planning for the 2021-2022 academic year, the School of Graduate and Postdoctoral Studies (SGPS) continues to support all graduate students in ensuring smooth academic and research progress. In doing so, we prioritize your intellectual and academic growth just as much as your connections to the community. We realize this is a shared responsibility, not only between students and supervisors as we respond to the continually evolving situation, but also between programs and the many administrative units that provide additional assistance.

The FAQs below summarize the adapted operations and supports available to graduate students as we move into the 2021-2022 academic year and may be updated from time to time as new information becomes available.

Updated: Tuesday, January 12, 2021

SGPS Operations: Winter 2022

  • Do I need to be vaccinated to come to campus?

    Following discussions surrounding the ongoing risks posed by COVID-19, including the emergence of new variants, Ontario Tech will now require all students, faculty, staff and all other individuals coming to any campus location to be fully vaccinated against COVID-19. 

    For more information, please visit the university's Ready for You website. 

  • When do Winter 2022 term classes officially begin?

    Most classes will commence on Monday, January 17, one week later than originally planned.

    In response to the delayed start, the lecture end date for the majority of programs is now Thursday, April 14, which includes a make-up week. Any course with a Friday delivery will have a make-up date scheduled on Saturday, April 9. The grade submission deadline and grade release date have been adjusted accordingly.

  • What will the mode of instruction be for my classes, lectures and labs?

    Most classes, lectures, labs, and tutorials will take place online between Monday, January 17 and Monday, January 31. The university will communicate further information about the mode of instruction after January 31 as we learn more about the Omicron variant and receive direction from public health and government authorities.

  • Will classes remain in an online mode for the rest of the Winter term?
    At this point, we are proceeding with a plan of action based upon the most current information available to the university. As variants evolve, so will our planning and our communication to the university community. In addition, we will always align our approach with directives issued from public health or government officials.
  • How will this affect the Winter 2022 exam-period?

    The Winter-term exam period will now run Saturday, April 16 through Wednesday, April 27 (originally scheduled for Monday, April 11 through Sunday, April 24).

  • What is the preferred way of connecting with SGPS staff?
    For the Winter 2022 semester, to ensure the health and safety of our students and the community, we encourage students to connect with us through email at gradstudies@ontariotechu.ca to have their inquiries answered or to set up a virtual appointment with our SGPS staff.
  • If I am on campus, are you available?

    Except for those performing essential services that require an on-campus presence, all employees are asked to work remotely as of Monday, December 20, unless an earlier public-health directive is implemented. Remote work will resume on Monday, January 10, except for those who are required to be on campus. 

  • Are buildings accessible during the Winter 2022 term?
    Building access: All buildings will close on Monday, December 20. In the meantime, libraries, study spaces and exam locations will remain accessible, with current health and safety protocols (mask wearing, hand hygiene and physical distancing) in place.
  • Before visiting campus, where can I find the most up-to-date information about health and safety protocols?

    Ontario Tech’s Ready for You website outlines the university’s cleaning protocols, resources and other measures established to keep our campus community safe, healthy and engaged during our gradual return to campus.

    Before coming to campus, we strongly encourage students to visit the website and review the Frequently Asked Questions to find the most recent information about on-campus health and safety protocols.

Wellness

Coursework, Candidacy and Oral Examination

  • I am a returning student. How do I find more information on what courses will be available in Fall 2021 and Winter 2022?
    See MyOntarioTech for a list of available course.
  • What is happening with my courses and seminars in Winter 2022?

    Winter term classes will begin one week later and start Monday, January 17 in online formats only. Classes will remain online until at least Monday, January 31. We will monitor the situation and communicate any additional updates once we have a better sense of the Omicron variant direction.

  • What will happen to my graduate candidacy or oral examination?

    Graduate candidacy or oral examinations will continue as scheduled with modified procedures. Thesis defense and candidacy oral examination will proceed as per normal practice, although with remote participation. 

    SGPS has temporarily waived the Thesis Oral Examination for Master’s and Doctoral Candidates Policy requirement that “no more than two members of the examining committee, including the thesis examiner and doctoral external examiner,, may attend the defence remotely” in line with the university’s recommendations to move online. However, the following policy still applies: “The examination will be rescheduled if one or more members of the examining committee are unable to attend”. Attendance for the purpose of these guidelines means participation in person or remotely in real time (as opposed to the submission of questions to be read by the chair).

    SGPS will facilitate thesis examination and a representative from SGPS may attend the defence. See the SGPS guidelines on remote defence.

  • Will the Graduate Professional Skills program be running in the Winter 2022?

    Over the past year, we have seen a significant increase in interest in our online workshops and other grad professional development opportunities. As a result, many of our offerings will continue to be scheduled online. More information on available workshops can be found on the Graduate Professional Skills page on the SGPS website. 

  • Can I take a leave of absence?

    You are expected to be continuously registered in each semester. Students are expected be able to progress in their academic and research programs.

    Any requests for a leave of absence should be completed after discussion with the student’s research supervisor and/or graduate program director. For those specifically related to COVID-19, you should clearly outline that you’ve explored specific alternative academic/research activities and you’ve found it impossible to continue your studies at this time.

    Should you be considering a leave of absence, refer to the university’s policy on leaves from study for graduate students. 

     

Research Activities and Progress

  • Will extensions to thesis submission deadlines be provided?

    Thesis submissions will be processed in accordance with the 2020-2021 Academic Schedule for Spring/Summer 2021 and the 2021-2022 Academic Schedule for the 2021-2022 Academic year. Contact gradthesis@ontariotechu.ca if you have any questions pertaining to your thesis submission.

  • What happens if I miss some milestones due to the current situation?

    If milestones are delayed, email SGPS to document reasons for delay and the expected completion date. Milestones include but are not limited to: submission of progress reports, candidacy exams, submission of Form 1-Establishment of Supervisory Committee. Your program or supervisor may have additional milestones and you are encouraged to discuss any concerns with your research supervisor or graduate program director. You are encouraged to document any perceived delays in your research progress reports.

    If you have any questions or concerns about other milestones, contact SGPS.

     

     

  • I am over my program time limit, but have experienced further delay in my thesis progress. Will I be able to receive an extension?

    If you are outside your time limit, you are expected to submit a program extension in order to maintain active registration. Program extension requests should advise of your plan and timeline moving forward and describe the impact of the current situation on your timelines. 

    Note: students who request/require a program extension are still responsible for tuition and ancillary fees in each semester they are registered.

  • Am I still required to drop off a post-defence thesis package by the thesis submission deadline in order to be eligible to graduate?

    As per the graduate academic calendar language, once your thesis, project or major paper has been approved, you must submit the work formally. Normally, SGPS must receive a physical thesis package in order for you to be eligible to graduate. However, since the university is currently unable to obtain the physical packages, the following conditions apply in order for SGPS to confirm the thesis is complete: 

    As per the thesis package checklist, you must upload the approved post-defence thesis (see thesis template for specific requirements), certificate of approval and signed submission form to the shared google drive. Please ensure the abstract adheres to the library requirements. 

    NEW: The following must also be uploaded to Google drive: the thesis non-exclusive license, ProQuest (if applicable), and withhold form (if applicable) with original signatures (not digital).

    Note: Students will still be responsible for providing SGPS with a hard copy of their thesis, the non-exclusive license, and submission form but at a later date. Delivery of the physical thesis package will not delay graduation, as long as all other degree requirements have been met.

     

  • When does the physical thesis package need to be submitted to SGPS?

    At this time, we cannot provide a date as to when your final thesis package should be submitted to SGPS as we do not know when we will return to campus. If comfortable, you can mail your thesis package to SGPS at your earliest convenience. 

    Once SGPS receives notification as to when the office will reopen, an email will be sent to advise of the deadline. Otherwise students can drop off their thesis package once the office reopens. Email gradthesis@ontariotechu.ca to let SGPS know your preferred method.

  • I would still like to have a personal copy of my thesis bound. Am I able to do this?

    The third party company, Wallaceburg Bookbinding, who binds Ontario Tech theses, has confirmed they are still operating. At this time, students can utilize their Self-Serve Binding Options. This means students can send an electronic copy of their thesis to bindery for printing and binding. See the Library Website for instructions and the Wallaceburg Thesis Binding Direct Form.  

    Note: While Wallaceburg Bookbinding is operating, production is sporadic with delayed delivery timelines. For more information about thesis binding delivery times, please email them directly. 

Tuition and Finance

International students

Postdoctoral Fellows