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Grad Admission FAQs and Contacts

Before you apply

For applicants

  • How do I check the status of my application?

    Once you have submitted your application, you will receive an email from us within two to three business days, with instructions on how to log in to the graduate admissions portal. Here, you will be able to see the status of each of your documents, notes from your admissions officer (if applicable) and the final admission decision.

  • How do I upload my documentation?

    Once your application is received by our office, you will receive an email with a link to upload your documentation. Uploaded documents are not considered official. If you are accepted to a graduate program, you must arrange to have an official transcript mailed to our office.

  • How many letters of recommendation do I need?

    Most of our graduate programs generally require two letters of recommendation. However, we encourage you to review your program page for specific requirements. Your referees will receive a confirmation email from the university once the letter has been submitted successfully. 

    To learn more, see letters of recommendation.

  • Will the university reach out to my referees to obtain a letter of recommendation?

    Upon receipt of letters of recommendation, we may contact referees to verify letter authenticity. Other communication, such as distributing the link to the online recommendation form or providing program details, is the responsibility of the applicant.

    To learn more, see letters of recommendation.

  • What is a degree parchment?

    degree parchment is the document issued to you at your convocation ceremony. The degree generally includes your name, the date the degree was issued, the name of the degree, and the seal or crest of the institution.

    To submit your degree parchment(s), a photocopy must be submitted to the School of Graduate and Postdoctoral Studies. The submission must confirm that you have completed all degree requirements.

    We do not accept degree certificates or provisional degree certificates.

  • I submitted my documentation but my checklist hasn't been updated. What do I do?

    Once a document arrives at the university, either by mail or through electronic upload, it can take up to 10 business days to be distributed, processed and updated on your document checklist.

  • Can I apply for more than one program?
    Yes, you may apply for more than one program. Each application fee requires a payment of $110. If you have already submitted your application you will need to create a new profile on the Ontario Universities' Application Centre page. If possible, please include your university ID number that you were assigned with your previous application.
  • Can I transfer courses from a previous degree into my graduate program at Ontario Tech?

    Applicants may apply for transfer credit for an equivalent graduate level course if the course was completed within the last eight years and the grade was no lower than B- (or equivalent). The Request for Transfer Credit form, course syllabus, and official transcript must be submitted for review. Fifty per cent of all program coursework must be completed at Ontario Tech. Normally, transfer credits must not have been credited towards an acquired degree or other academic credential.

    All requests must be submitted before the end of the first term of study and are subject to the approval of the graduate program director and SGPS. Transfer credit requests that list an institution that was not disclosed on the online application will not be considered.

  • Can I make a change to my application once I have paid the $110 fee?