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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Letters of recommendation

Letters of recommendation in support of graduate program applications are submitted through an online form. The link to the form will be emailed to the applicant within seven days of receipt of the application fee. The School of Graduate and Postdoctoral Studies (SGPS) does not send the letter of recommendation form to referees. Applicants are responsible for distributing the link and other required information.

Submission of the form is mandatory; additional written letters are not required. However, your referee may upload a supplementary letter (PDF format only) along with their online form should they wish.

Letters of recommendation may be verified for authenticity. Referees must have an institutional or professional email address in order to complete the online form. Recommendation forms submitted from email addresses that are not linked to a business or institution (i.e. Gmail, Hotmail, Yahoo Mail etc.) will not be accepted.

The content of the recommendation form must be written in the referee's own words. If recommendation forms submitted on your behalf contain the same content or follow a general template, they will not be accepted. 

  • Will the School of Graduate and Postdoctoral Studies (SGPS) send the letter of recommendation form to my referees?
    No, SGPS does not send the letter of recommendation form to referees. Applicants are responsible for distributing the link to the online letter of recommendation form, providing required information (Ontario Tech University student ID number, program applied to and term that studies will begin), and ensuring that letters are submitted by the appropriate application deadline.
  • Where can I find the online form to send to my referees?

    Within seven days of submitting your application fee, you will receive an email containing a link to the letter of recommendation form. It is your responsibility to forward the link to each referee. Be sure to provide your referee with your Ontario Tech University student ID number, program applied to and start term, as they will be required to indicate this information on the form.

  • How many letter of recommendation forms are required?

    A minimum of two letters of recommendation from persons having direct knowledge of your academic abilities and potential must be submitted with your application. Please note that some faculties may require three letters (see individual program pages for details).

  • Who can complete the letter of recommendation form?

    The letter of recommendation form must be completed by individuals under whom you have worked closely or studied, such as a professor, supervisor or manager. Academic references are preferred; however, professional references will be accepted. Referees who have knowledge of your ability within the last four years are preferred. Referees should have familiarity with your recent activities. Applicants are encouraged to send a current copy of their Curriculum Vitae to their referees.

    A potential supervisor is permitted to act as referee.

  • What do I do if my referee does not have an institutional or professional email account?

    If your referee does not have a business or institutional email address, a written letter of recommendation may be submitted. The letter of recommendation must clearly assess your suitability for the program of study and cover the same information as detailed in the online letter of recommendation form.

    The letter of recommendation must be printed on official stationery (from the referee's institution or business) and submitted in an official envelope that has been signed or stamped on the flap by the referee. Letters of recommendation are confidential and the envelopes must not be opened.

    Mail the sealed envelopes to the following address (they may be mailed by you or directly by your referee):

    Mailing address:

    School of Graduate and Postdoctoral Studies (SGPS)
    Ontario Tech University
    2000 Simcoe Street North
    Oshawa, Ontario L1G 0C5


  • May I submit letters of recommendation through the form used to upload my admissions-related documents?

    No. Letters of recommendation are only accepted via the online letters of recommendation form. Do not submit letters of recommendation via the admissions-related documents form.

  • Will my referees be contacted?
    Upon receipt of letters of recommendation, we may contact referees to verify letter authenticity. Other communication, such as distributing the link to the online recommendation form or providing program details, is the responsibility of the applicant.
  • How will I know that SGPS has received a letter of reference? When will my portal be updated?

    You should receive an email confirming LOR submission from each of your referees on your behalf. Please check your junk mail to ensure it has not been sent there.

    Please hold on to all confirmation emails as they act as a receipt that the references have been received.


    If your portal is NOT updated by the date(s) listed below, then please email us at to inquire about the status of your letters of recommendation.

     DOMESTIC & INTERNATIONAL APPLICANTS (if you applied by Feb 1, 2022)

    Admission intake:

    References will be updated by:

    Fall 2022

    March 16, 2022   

    Winter 2023

    August 2, 2022

    Spring/Summer 2023

    December 5, 2022

    DOMESTIC APPLICANTS (If you applied by May 1, 2022)

    Admission intake:

    References will be updated by:

    Fall 2022

    May 10, 2022

    Winter 2023

    September 23, 2022

    Spring/Summer 2023

    January 23, 2023