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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Host a Visiting Scholar

Please review the list below and ensure you have all the information required to fill out the Host a Visiting Scholar form.

Note: It is the responsibility of the host supervisor to fill out the form in its entirety.

Host supervisor information

  • full name*
  • job title*
  • email*
  • phone extension*
  • office location, including building (i.e. ERC ####)*
  • faculty*
  • name of faculty dean*

Visiting Scholar Information

  • name*
  • email*
  • phone number
  • gender
  • date of birth*
  • citizenship*
  • country of birth*
  • passport number*
  • passport expiry date*
  • home address*
  • duration of visit (months)*
  • start date*
  • end date*
  • duration of visit (days)* Please use Date Duration Calculator to determine number of days.

Home institution

  • name of home institution*
  • status at home institution:*
    • faculty
    • PhD student
    • master's student
    • undergraduate student
    • administrative staff
    • other
  • faculty/department*
  • home institution address*
  • phone number*
  • enrolment letter (if visitor is a student) or confirmation of employment (if visitor is a faculty member) from home institution. (File name format: VSFirstname_VSlastname_Letter. PDF files only.)

Research information

  • project/research title*
  • type of research:*
    • independent research
    • collaborative research with a Ontario Tech University supervisor
  • locations where research will take place (check all that apply):*
    • laboratory
    • office
    • off-site (please provide exact location)
  • Indicate if the visitor's research tasks will involve any of the following:* (If yes to any, please contact the Biosafety and Radiation Safety Officer, Human Resources.)
    • hazardous materials, equipment and/or agents
    • animals
    • human subjects
    • controlled goods
  • If any safety training required before the visitor conducts any research? (yes/no)*
    • If yes, who will conduct this training?*
  • Do you anticipate any intellectual property rights as a result of this visit? (yes/no)*
  • Is there enough lab space for this visiting scholar? (yes/no)*
  • How many visiting scholars are you currently supervising, including those who are in the process of planning their visit?*

Funding and fees

  • Please confirm that visit is funded.*
  • Upload funding letter (File name format: VSFirstname_VSlastname_Funding_Letter. PDF files only.)
  • Does this visiting scholar require reimbursement of expenses from the host supervisor's budget? (yes/no)*
    • If yes, please state costs in the following categories (in CAD):
      • travel*
      • accommodation and meals (per month)*
      • health insurance*
    • If yes, account information for reimbursement of above allocated funds to Visiting Scholar:
      • fund, organization, account*

Employer compliance

  • Does the visiting scholar already have authorization to work in Canada for the duration of their visit? (yes/no)*
    • If yes: Upload a scanned copy of the work permit/permanent residency card for Canada. (File name format: VSFirstname_VSlastname_Work_Permit. PDF files only.)*
    • If no and the visit duration is over 120 days: Under new regulations from Citizenship and Immigration Canada, the processing of a work permit for the visiting scholar requires the payment of a $230 employer compliance fee. Please provide the following information for the payment of the fee:
      • fund, organization, account*

*required fields

Proceed to Host a Visiting Scholar form