Host a Visiting Scholar
Please review the list below and ensure you have all the information required to fill out the Host a Visiting Scholar form.
Note: It is the responsibility of the host supervisor to fill out the form in its entirety.
Host supervisor information
- full name*
- job title*
- email*
- phone extension*
- office location, including building (i.e. ERC ####)*
- faculty*
- name of faculty dean*
Visiting Scholar Information
- name*
- email*
- phone number
- gender
- date of birth*
- citizenship*
- country of birth*
- passport number*
- passport expiry date*
- home address*
- duration of visit (months)*
- start date*
- end date*
- duration of visit (days)* Please use Date Duration Calculator to determine number of days.
Home institution
- name of home institution*
- status at home institution:*
- faculty
- PhD student
- master's student
- undergraduate student
- administrative staff
- other
- faculty/department*
- home institution address*
- phone number*
- enrolment letter (if visitor is a student) or confirmation of employment (if visitor is a faculty member) from home institution. (File name format: VSFirstname_VSlastname_Letter. PDF files only.)
Research information
- project/research title*
- type of research:*
- independent research
- collaborative research with a Ontario Tech University supervisor
- locations where research will take place (check all that apply):*
- laboratory
- office
- off-site (please provide exact location)
- Indicate if the visitor's research tasks will involve any of the following:* (If yes to any, please contact the Biosafety and Radiation Safety Officer, Human Resources.)
- hazardous materials, equipment and/or agents
- animals
- human subjects
- controlled goods
- If any safety training required before the visitor conducts any research? (yes/no)*
- If yes, who will conduct this training?*
- Do you anticipate any intellectual property rights as a result of this visit? (yes/no)*
- Is there enough lab space for this visiting scholar? (yes/no)*
- How many visiting scholars are you currently supervising, including those who are in the process of planning their visit?*
Funding and fees
- Please confirm that visit is funded.*
- Upload funding letter (File name format: VSFirstname_VSlastname_Funding_Letter. PDF files only.)
- Does this visiting scholar require reimbursement of expenses from the host supervisor's budget? (yes/no)*
- If yes, please state costs in the following categories (in CAD):
- travel*
- accommodation and meals (per month)*
- health insurance*
- If yes, account information for reimbursement of above allocated funds to Visiting Scholar:
- fund, organization, account*
- If yes, please state costs in the following categories (in CAD):
Employer compliance
- Does the visiting scholar already have authorization to work in Canada for the duration of their visit? (yes/no)*
- If yes: Upload a scanned copy of the work permit/permanent residency card for Canada. (File name format: VSFirstname_VSlastname_Work_Permit. PDF files only.)*
- If no and the visit duration is over 120 days: Under new regulations from Citizenship and Immigration Canada, the processing of a work permit for the visiting scholar requires the payment of a $230 employer compliance fee. Please provide the following information for the payment of the fee:
- fund, organization, account*
*required fields